The Bethel School District is seeking the following proposals from qualified and responsible vendors.

All proposals must be at the Bethel School District Office on or before the time shown or they will not be accepted,

If we answer any questions on an open bid, we will publish the answer in the bid question/district response section.

Bid Questions/District Responses

Bethel School District maintains our Small Public Works Roster in the Municipal Research and Services Center (MRSC) Rosters online database. Businesses interested in working with our district on projects using a roster contracting process must register at www.mrscrosters.org and select Bethel School District under Pierce County when completing your application.

If you have roster registration questions, please contact MRSC Rosters at mrscrosters@mrsc.org  or 206-436-3798. For any other questions or concerns, please contact tlott@bethelsd.org.

Thank you.

Awarded Projects 2023

PHOTOGRAPHY PROCESS

OVERVIEW

Bethel School District has an approved vendor list for photography services for the following classifications of photography:

• Elementary Individual and Class Pictures
• Secondary Individual Pictures Student ID Cards
• Secondary Sports, Dance and Miscellaneous Photography

To view a list of schools, addresses and average student enrollment, click here:  

Current vendors and pricing for the current school year are listed below in the Approved Vendor List links.

Photographers who are interested in providing any or all of the above photography services to the Bethel must:

1. Carefully read the specifications set forth in the District Photography Contract and Specifications document.  These are the district standards by which all vendors must comply in order to be an approved vendor.
2. Complete and return the Photography Vendor Questionnaire. The questionnaire includes a space for listing references and a Vendor Compliance Certification section.
3. Receive approval from the Purchasing Department PRIOR to contacting any schools about providing services.  
4. When chosen by a school to provide services, sign a District Photography Contract.
5. Upon approval, submit a WA-NDPA Standard Student Data Privacy Agreement to Information Technology which will allow them to release student information for photography identification purposes.

VENDOR APPROVAL PROCESS:

The Purchasing Department will carefully review the documents submitted by the vendor including the questionnaire, references, photographic samples and photo CD and/or ASB card samples (if necessary).

The Purchasing Department will contact the vendor once they have been approved. The vendor will then be added to each of the vendor list(s) below for which they have been approved, per the due dates noted below for new vendor applications. 

Process for Schools Contracting for Photography Services:

1) Verify the vendor has been added to the applicable Approved Vendor List.

2) Contact the Vendor using the contact information from the forms below.

3) That's it! Contracts  and all required documents are on file with the Business Office.

Approved Vendor Lists:

We began accepting pricing and new vendor application paperwork for photography services for the next school year in January.

The vendors listed below are approved for contracting of photography services for the 2024 -25 school year in the specified category listed:

2024-2025 Approved Elementary School Photographers

           Class Act Portraits

           Dorian Studios

Josie Photographics

Leo’s Photography

Life Touch

Perler Photography

2024-2025 Approved Secondary School Photographers

           Dorian Studios

Josie Photographics

Leo’s Photography

Life Touch

Perler Photography

2024-2025 Approved Secondary Sports, Dance, and Miscellaneous Photographers

             Life Touch

             Northwest Sports Photography     

            Perler Photography

            Unique Photobooths

Food Truck Vendors

Overview
Food Trucks are becoming more popular options for school-sponsored events and for non-district facility use situations. Before allowing food trucks on district property, Food Truck Vendors must be approved by the District.

Note: Per district Wellness Policy (6700 and 6700PR) Smart Snack Nutrition Standards are in effect until 30 minutes before, during and 30 minutes after school is dismissed.

If food trucks are open to students during the day, all items sold must be USDA Smart Snack compliant.

Approved Vendor Lists:
The vendors listed below are approved to be allowed on Bethel School District property. No other vendors may be permitted on BSD property.

• -321* Ice Cream Parlor
• BeanWater
• Cup of Jones Espresso
• Dawg Eat Dogs
• Fat Zach's Pizza
• Galloping Grounds Coffee
• Jazzy’s Cookie Company
• Jed's Big Slice
• Just A Pizza My Mind
• Kona Ice of Lakewood
• Kona Ice of South Hill
• Lucas Southern BBQ
• Lumpia Love
• Makin Lil Donuts
• Mimi's Ice Cream
• Morena Mexican
• Orting Bakery
• P&J's Waffle Delight
• Southern Charm Espresso
• Stacks Burgers
• Stacks Burgers #3
• Starvin Marvin’s
• Sugar + Spoon
• Supreme Smash Burgers
• Vintage Bee Coffee
• XO Expresso

Vendors
Food Truck Vendors who are interested in providing services on Bethel School District must submit the following to Purchasing@bethelsd.org:

1. Vendor Information Sheet
2. W-9
3. Proof of Auto Liability Coverage, $1M per accident
4. Department of Health certificate for food sales/preparation

Purchasing will review the documents and finalize the agreements and notify vendor within 30 days if they are approved. If approved, vendor will automatically be added to the list.

Questions: Email Purchasing@bethelsd.org